List business responsibilities
Document who creates sales, manages inventory, records purchases, reviews finance and administers security before assigning access.
Invite individual users
Use a unique email or supported sign-in identity for each person. Shared accounts weaken accountability and should be avoided.
Assign the minimum required role
Start with the least privilege needed for daily work. Add broader access only when the responsibility is confirmed.
Test the user experience
Ask the user to sign in and confirm that required pages are available while sensitive pages remain restricted.
Review access regularly
Remove access promptly when staff leave or responsibilities change. Keep owner and administrator assignments limited.
Validation and responsibility
- Administrator actions may require an AAL2 authenticator session.
- Permissions protect application access, but teams must also protect their email accounts and devices.